Go into your paperless office

!±8± Go into your paperless office

There are plenty of good reasons to convert your office into a paperless workplace. Some want to "go green" for the sake of the environment, while others simply need a better organization, and with mountains of paper is at odds with this goal. Most people, even if you did not think agree, that would be "greener" and better organized work are both good things.

Small offices are some of the waste in the use of paper. Even inage of the Internet and the widespread use of electronic mail, it seems that the work is to use only. That is much easier with the help of pressure, what you do on your computer.

So the first thing that must change is the mentality. I'm not talking about some ideological change, but a change in operating procedures during the day.

For example, there is no need to print the e-mail archiving, if your hard disk or any number of online services that can be done digitally.Do not send reminders office, if an online instant messaging program can accomplish the same task more quickly and with no paper involved. It will no longer send faxes on paper with the advent of online fax services.

Particularly with regard to the change in your attitude makes all your proofreading on the computer. Sometimes, things need to be printed, will be presented with someone or taken away to a meeting. But most people have the bad habit of reading his printedCopies ... over and over again. Instead, proof read on your computer and print only the final draft.

Now that the problem of thinking, this is the way you need to go efficiently without paper?

There are many devices and programs that can optimize your office paperless, but only two are really needed: a good scanner and digital space.

Make sure computers with large hard drive or buy a couple of good, strong external hard drive, save allDocuments. You will be surprised how inexpensive compared to the huge amount of office paper consumed each year.

For a scanner, is the best idea to get one with front and rear, a large tray and a processing speed of at least 20 pages per minute (ppm). One idea is to go without paper work required to process the documents and information to reduce and that will not happen if you feed them by hand sides with the poor in a scanner.

This ison it. Go paperless and really improve your working environment is really a difficult task, but it is a provision that serves to start and complete the task.